Service
ChatGPT Enterprise Rollout for UK Teams: Set Up for Every Role
A ChatGPT Enterprise rollout puts ChatGPT in the hands of your whole team, set up for each job, with a clear policy for safe use. HAeX does the setup, builds the role assistants and trains your people. It forms part of the HAeX AI Booster, from £3,500 for a team of up to 10.
- Each role gets its own assistant.
- A short policy says what stays out of AI.
- Hours saved are measured before and after.
Yes, if people already use ChatGPT on their own, or want to, and you want it done safely and the same way across the team.
Is a ChatGPT rollout right for my team?
Without a rollout, each person uses a different account and a different habit. Some paste in client data they should not. A rollout gives everyone one setup, one set of rules and tools built for their job. It suits teams that write, check and chase for much of the day.
Our AI adoption guide for UK SMEs covers the wider picture.
What does a rollout actually involve?
It involves five parts: access, role assistants, a prompt library, a policy and training. We do each one with your team, not for them.
This page covers the ChatGPT side of the AI Booster. If you work mostly in Outlook, Teams and Word, see the Microsoft Copilot rollout. We are vendor neutral and tell you which fits.
Which ChatGPT plan do we need?
OpenAI offers business plans, including Enterprise. Which one suits you depends on team size and the controls you need. We check before you buy.
The licence is bought from OpenAI, not from us. We read the plan's current terms on data use with you. We record what applies in your data note. For other models, see Claude AI integration.
We build an assistant for each role with its own instructions, examples and approved documents. An office manager and a bookkeeper get different setups.
How do you set it up for each role?
Each assistant has a short brief on what it is for and what it must not do. The team also gets a shared prompt library of prompts that work for that job. People leave training with something they can use that afternoon.
What does a worked example look like?
Here is a worked example with assumed figures. It is not a client result.
Say a finance team of 6 writes client emails and summaries that take 30 minutes a day each. That is 3 hours a day for the team. A role assistant drafts from the client file and a template. Each person edits in about 10 minutes. The team measures the change in week four.
We can work through this with your own details on a free call.
What happens to our data?
That depends on the plan and its terms. We read them with you and write down what applies, so nobody guesses.
We also set rules for staff: what may go into AI and what may not. Client names, health data and passwords are the usual examples. The rules fit on one page. For a fuller policy, see AI governance and compliance.
We train by team, using your own documents and tasks. Generic examples do not stick.
How do you train the team?
Sessions are hands on. People write real prompts for real work and compare results. We also cover what the tool does badly, such as invented facts. Our wider AI training page explains the formats.
How do we know it worked?
We measure hours saved per person per week, before and after, and sign the figure off with you.
We take a one week time log at the start and repeat the check at the end. We quote only what we measured. To turn hours into pounds, use the Staff Time and Cost Calculator.
What does a ChatGPT Enterprise rollout cost?
It is part of the AI Booster, from £3,500 for a team of up to 10. Larger teams are scoped on a call. Licences are bought from OpenAI.
Automations that go beyond quick wins are quoted separately. If you want help finding where the hours go first, see process optimisation.
Start with the free 30 minute call. Tell us who is on the team and what takes their time.
What is the next step?
We will say whether ChatGPT, Copilot or another tool suits you, and whether a rollout is the right move.
Questions that come up
What is ChatGPT Enterprise?
It is OpenAI's plan for larger organisations, with admin controls and business terms. We check the current features with you.
Is ChatGPT Enterprise safe for client data?
It can be, with the right plan, settings and rules. We record the provider's terms in your data note.
Do we need ChatGPT Enterprise, or will a cheaper plan do?
It depends on team size and controls. We compare plans before you buy.
Can you train staff who have never used it?
Yes. Sessions start from the basics and use your own work.
Will it replace anyone on the team?
No. We automate tasks, not people.
Can we use Claude or Copilot instead?
Yes. We are vendor neutral and set up the tool that fits your team.
What happens on the call
- 1
You tell us who is on the team and what takes their time
- 2
We say whether ChatGPT, Copilot or another tool fits
- 3
You leave with a short list of what to automate first and a rough idea of cost
Prefer to talk first? Ring 07435 708864.
What you now know
- Whether a rollout suits your team
- What a rollout involves
- Which plan to consider
- How each role is set up
- What a worked example looks like
- What happens to your data
- How the team is trained
- How success is measured
- What it costs
- Your next step
Talk through a ChatGPT rollout
The first call is free. We say which plan your team needs and how we set it up for each role.