HAeX Practical AI Governance Solutions
AI Governance and Compliance Services for Safer AI Deployment
AI governance is the set of policies, checks and accountability that keep the AI a business uses safe, lawful and under control. It covers what your AI is allowed to do, what data it can touch, who is responsible when it goes wrong, and how you prove all of that to a regulator. HAeX provides AI governance and compliance consulting to UK businesses, building the guardrails in from the start rather than after something has gone wrong. We build AI, so we know exactly where it needs governing.
- Governance built in from the start, not bolted on after
- Built by people who build AI, so we know where it breaks
- Plain-English risk, not a 90-page report nobody reads
Racing
Most businesses are deploying AI far faster than they are governing it
One output
A single wrong, biased or leaky AI output can become a legal problem
In force
The EU AI Act is live, with obligations that can reach UK businesses
£0
Cost of your first consultation, and of the readiness assessment
The gap between “we're using AI” and “we can stand behind it”
Everyone is shipping AI. Almost nobody can answer the hard questions about it.
The pressure to adopt AI is enormous, so businesses are adopting it. Tools go live, staff start using assistants, a chatbot goes on the website, AI gets woven into a process. The build side is racing ahead.
Now try answering the questions that come after. What data did that AI see, and was it allowed to? If it gave a customer a wrong or biased answer, who is accountable, and can you show what happened? If a regulator asked you to explain how your AI makes a decision, could you? If an employee pasted client information into a public tool last week, would you even know?
For most businesses the honest answer to all of those is a shrug. Not because anyone was careless, but because governance was never anyone’s job. The build had an owner. The risk did not. And that gap sits there quietly until the day an output goes wrong, a client asks for your AI policy during due diligence, or a regulator comes calling, at which point it stops being quiet very quickly.
AI governance closes that gap before it costs you. It is the unglamorous work of deciding what your AI may do, what it may touch, who answers for it, and how you prove all of that, done before you need the answers rather than during a crisis.
Why us
Governance from the people who actually build the AI
Most AI governance advice comes from one of two places: management consultants who have never built an AI system, or compliance specialists who treat AI as just another policy to write. Both produce documents. Neither tends to understand where AI actually goes wrong, because they have never had to build around it.
We come at it from the other side. HAeX builds AI systems, automations, agents, chatbots, integrations, for UK businesses. We have seen where models produce confident nonsense, where access gets granted too broadly, where a system quietly starts making decisions nobody signed off. So our governance is not theoretical. It is built from knowing, concretely, what breaks and how to catch it.
That also means we are honest in a way a pure compliance firm cannot be. We will tell you which risks are real and which are hype, so you spend your effort where it actually matters instead of papering over everything equally.
We build AI, so we govern from experience, not theory.
Proportionate, real risks addressed properly, hype ignored.
Plain-English risk, rated and prioritised, not a wall of caveats.
Practical, guardrails that work in the actual system, not just on paper.
What it covers
What our AI governance and compliance work covers
From a one-off audit to ongoing compliance, shaped to how much AI you run and how regulated you are.
AI Risk Assessment
A structured audit of the AI you use and plan to use, producing a plain-English risk register and a plan to fix what matters.
AI Compliance Consulting
Getting and keeping your AI use compliant with the regulations that apply to you, from the EU AI Act to GDPR and ISO 42001.
AI policy development
Clear, usable internal policy for how your business builds and uses AI, that people can actually follow.
Responsible AI consulting
Making sure your AI is fair, transparent and accountable, not just technically compliant.
AI data governance
Controlling what data your AI can see, where it goes, and how it is protected.
EU AI Act readiness
Working out whether the Act reaches you and getting ready for the obligations that do.
Our AI Governance Solutions
Our AI Governance and Compliance Services for Safer AI Deployment
- 01 · Govern
AI Policy Development
Clear rules for responsible AI
Create a practical AI policy tailored to your business. Define which tools are approved, how data should be handled, who authorises new AI use cases, and how risks are managed.
- Bespoke AI policy for your organisation
- Clear guidance on tools, data and responsibilities
- Practical policies your team will actually follow
- 02 · Guide
Responsible AI Consulting
Build trust into every AI decision
Go beyond compliance by ensuring your AI is fair, transparent and accountable. We help you introduce governance that protects your business, your customers and your reputation.
- Promote fair and transparent AI practices
- Keep people accountable for AI decisions
- Build long-term trust with customers and stakeholders
- 03 · Protect
AI Data Governance
Secure data from the start
Control how AI systems access, process and protect your business data. We help you reduce risk, improve oversight and ensure sensitive information stays secure.
- Control access to business and customer data
- Strengthen data protection and governance
- Improve visibility across AI data flows
- 04 · Secure
AI Security Governance
Reduce AI-specific security risks
Protect your organisation against the security challenges introduced by AI. We identify vulnerabilities, strengthen controls and reduce risks without disrupting existing security practices.
- Identify AI-related security risks
- Strengthen controls around AI systems
- Support existing cyber security frameworks
- 05 · Prepare
EU AI Act Readiness
Understand your obligations
Find out whether the EU AI Act applies to your organisation and what actions, if any, you need to take. We provide practical guidance without unnecessary complexity.
- Assess whether the Act applies to your business
- Understand AI risk classifications
- Build a practical compliance roadmap
Applies to you?
You need AI governance sooner than you think if…
- You have AI live, or going live, and no written policy for it
- You serve customers in the EU, so the EU AI Act may reach you
- A client or investor has asked, or will ask, for your AI governance during due diligence
- You could not currently explain, on request, how one of your AI systems reaches a decision
- Staff are using public AI tools and nobody has defined what they can put in them
- You are in a regulated sector using AI in any real way
- Your AI makes or influences decisions about people, applications, pricing, eligibility
What you get
What you actually get
A plain-English risk register
Every AI risk we find, rated and prioritised, in language a board will read.
A prioritised action plan
What to fix, in what order, with the effort marked.
Usable policy
Internal AI policy your team can actually follow.
A regulatory position
A clear answer on which regulations apply and where you stand.
Something to show
The documentation clients and investors ask for during due diligence.
A way forward
Not a report that sits in a drawer, but a plan you can act on.
How we work
Putting the Right Governance Around Your AI With Expert Compliance
Free consultation
You tell us what AI you use and what you are worried about. We tell you honestly whether you need light-touch or serious work.
- Free · 30 mins
Discovery
We map the AI you use and plan to use, and the data it touches. Surprises usually surface here.
- Step 1
Assessment
We identify the real risks and where you stand against the regulations that apply, and rate them plainly.
- Step 2
The plan
You get the risk register, the prioritised actions, and a clear regulatory position.
- Step 3
Fix and embed
We help put the policy, controls and guardrails in place, and set up how you will keep them current.
- Step 4
No hidden day rates
What AI governance costs
Governance costs a great deal less than the problem it prevents, which is rather the point. We will always tell you honestly whether you need a full programme or just a policy and a couple of controls.
AI Risk Assessment
- a fixed fee, agreed up front
A single AI policy
- a small, contained piece of work
Ongoing compliance consulting
- scoped to your size and sector
First consultation & readiness assessment
- free
Why HAeX
The AI agency that builds AI and governs it
Most AI agencies sell you the build and leave the risk with you. We think that is backwards. HAeX started on the talent side of AI and now builds AI systems for UK businesses, and governance is not a side offering for us, it is how we think every AI project should be done.
Having placed more than 200 AI specialists and built AI across regulated sectors, we know both how the technology works and where it gets businesses into trouble. That combination, builders who take the risk seriously, is genuinely hard to find, and it is exactly what a careful business needs. Our AI governance consulting and wider AI governance services cover the whole picture, from a single policy to a full artificial intelligence governance programme.
Client words
What working with HAeX feels like
Shaped around your sector
AI governance for your sector
Where the risk of getting AI wrong is highest, governance matters most.
- Healthcare
Governance built around information governance and patient-data rules, where the risk of getting AI wrong is highest.
- Financial services
AI governance within FCA expectations, with the auditability and accountability regulators look for.
- Retail & e-commerce
Proportionate governance for customer-facing AI, focused on fairness, data and the decisions AI makes about people.
- Legal
Governance for AI handling privileged and confidential information, where a leak is a professional catastrophe.
Not listed? The approach is the same. Book a call and we will apply it to your sector.
Start here
Start with a free check
- Free Tool
- AI Policy Generator
Generate a solid first draft of an AI usage policy for your business in minutes, free.
- Free Tool
- AI Readiness Assessment
Twelve questions that include where your governance gaps are.
- Talk to us
- Free consultation
Tell us what AI you use and what worries you. We will tell you where the real risks are.
Honestly answered
Frequently asked questions
AI governance is the set of policies, checks and accountability that keep the AI a business uses safe, lawful and under control. In practice it covers what your AI is allowed to do, what data it can touch, who is responsible when something goes wrong, and how you prove all of that to a regulator or client. It is the difference between using AI and being able to stand behind how you use it.
Compliance is meeting the specific rules that apply to you, such as the EU AI Act or GDPR. Governance is the broader system that keeps your AI safe, fair and accountable, of which compliance is one part. You can be technically compliant and still have poorly governed AI; good governance gets you compliance and more.
Very likely yes, and this is the most common blind spot. The moment staff put company or customer information into any AI tool, you have data-governance and policy questions to answer, whoever built the tool. You do not need to be building your own AI to need governance; you need it the moment your people start using AI at all.
It can. The EU AI Act reaches beyond the EU's borders, so a UK business serving customers or users in the EU may fall within scope. Whether it applies to you, and what you must do, depends on how you use AI. Working that out clearly is part of what we do, and our EU AI Act guide covers it in plain English.
Done badly, anything slows you down. Done well, governance speeds you up, because it removes the uncertainty that makes careful businesses hesitate and gives clients and investors the answers they need to say yes. We build governance to be proportionate, real risks addressed, hype ignored, so it protects you without smothering the work.
Far less than the fine, lawsuit or lost client it prevents. A risk assessment is a fixed fee, a policy is a small piece of work, and ongoing consulting is scoped to your size. We will tell you honestly at the free consultation whether you need a full programme or just a couple of sensible controls.
Build AI you can actually stand behind
Book a free consultation. Tell us what AI you are using and what keeps you up at night about it. We will tell you honestly where your real risks are, what the regulations mean for you, and what it would take to close the gaps, before they cost you anything.