London AI Agency for Automation, Development and Consultancy
HAeX is a London AI agency for UK businesses. We advise on AI, automate your workflows, build custom AI and train your team. We also supply AI specialists and launch our own products. The first call is free, and we scope the work on that call.
- Governance built into every build
- Your people stay in charge of decisions that matter
- A team that has worked with AI since 2022
Not ready to talk? Try one of our free AI tools.
Services
What does HAeX do?
HAeX is an AI agency with six services. We build AI that does the repeat work, so your people can do the work that needs a person.
AI Automation
We automate invoices, documents, data entry and follow ups. That includes workflow automation across the tools you already use, such as Xero, HubSpot, Outlook and Teams.
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AI Development
Custom AI agents, integrations and software for jobs that off the shelf tools cannot do.
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AI Consultancy
We find where AI fits in your business, in what order, and how to keep it safe. Governance and compliance work sits alongside it.
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AI Receptionist
A voice agent on a UK phone number. It answers calls, takes details, books appointments and passes urgent calls to you.
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AI Training
Hands on sessions on your own work. Our HAeX AI Booster adds the automation and a safe use policy, as a four week programme for one team.
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AI Recruitment
We supply AI and automation specialists. You tell us the role, we shortlist, and you choose.
Learn moreSee all our AI services.
- 30 minFree first call
- £3,500Team programme, up to 10 people
- 2 to 6 weeksMost builds
- 2022Working with AI since
What does HAeX launch itself?
HAeX is part of Zemash, and we launch our own products as well as client work.
Free AI tools. Five tools that each answer one question, such as what missed calls cost you or how ready your business is for AI.
Who is HAeX for?
We work with UK businesses of any size. Whatever your size, you speak directly with the right person. Here is what each usually needs.
Small businesses
Usually need one task off the owner's plate, a clear price and a quick start.
Mid sized companies
Usually need several teams on the same tools, tidy data and a person checking results.
Enterprise
Usually need a security review, governance sign off and a plan that fits existing systems.
The same repeat work shows up in every size of firm: calls, documents, data entry and follow ups. Six sectors come up most often:
Accountantschasing clients for documents, and capturing receipts and invoicesRead more
Law firmsnew enquiry intake and matter updatesRead more
Estate agents and propertyviewing bookings and enquiry follow upRead more
Dental practices and private clinicsbookings, recalls and remindersRead more
Construction and tradesanswering calls while you are on site, and chasing quotesRead more
Recruitment agenciesCV parsing, scheduling and onboardingRead more
How does it work with my staff?
AI takes the tasks, and your people keep the decisions. We automate tasks, not people.
An automation copies data between systems so nobody keys it twice. An AI receptionist picks up overflow and out of hours calls. Training helps your team check what the AI produces.
Every build has human sign off points. You choose what the AI may do alone and what it must pass to a person. You can read what it did.
The first 30 minute call is free. After the call we send a fixed scope and quote, so you know the price before any build starts.
What does it cost to start?
Most services depend on your systems and call volumes, so we do not publish a price list for them. The HAeX AI Booster has a published start price: from £3,500 for a team of up to 10 people.
Is it safe?
Safe use is part of every build, not an add on. Each project comes with:
A short UK GDPR and data flow note that says what data the AI sees, where it goes and who processes it
A data protection impact assessment where the work needs one
Human sign off points on anything that affects a customer or a decision
Plain written rules for what the AI may and may not do
Our free AI Readiness Assessment shows where your business stands before you spend anything.
Where does the name HAeX come from?
HAeX is short for Hire AI Experts. We started as an AI recruitment agency and grew into a full AI agency. Our team has worked with AI since 2022.
HAeX is part of Zemash. We are a trading name of Zemash Ltd, registered in England and Wales, company number 15904249. You can read more about HAeX.
How do I start?
Booking takes a minute. This is what happens next.
- 1
You pick a time for a 30 minute call
- 2
On the call we ask what eats your week
You leave with a short list of what to automate first and a rough idea of cost.
- 3
We send a fixed scope and quote
If you go ahead, most builds take two to six weeks.
Common questions
Will you replace my staff?
No. We take over repeat tasks so your team can spend time on work that needs judgement.
Which tools do you use?
We pick the tool that fits the job: Make, n8n, Zapier, Power Automate, OpenAI or Claude. We are not tied to one.
What if the AI gets something wrong?
You set the limits. It only answers from information you approve, it hands over when it is unsure, and a person signs off decisions that matter.
Can you supply AI specialists?
Yes. We supply AI and automation specialists, from machine learning engineers to the people who run your automations. See AI Recruitment.
Do you offer AI training?
Yes. Sessions are hands on and use your own work. See AI Training.
What you now know
- We are a London AI agency with six services, from consultancy to recruitment
- We work with small, mid sized and enterprise teams, and you speak with the right person
- AI takes tasks and your people keep the decisions
- The first call is free, and we quote a fixed price before we build
- Every build comes with a data note, human sign off and clear rules
- HAeX is short for Hire AI Experts, and we launch our own products
- You can start with one 30 minute call
Talk it through with us
The first call is free. We scope the work on the call and quote in writing before we build.