HAeX - Top AI Consultancy Agency in UK
AI Consultancy Services That Help You Find Where AI Actually Fits
AI is only valuable when it solves a problem worth solving. AI Consultancy Services from HAeX help you find those opportunities, decide what is worth investing in and turn them into action. We look at how your business works today, identify where AI can save time, cut costs or improve results, then build a practical path forward. Whether you need a one-day AI audit or a board-ready roadmap, you get clear priorities backed by experience delivering AI in practice.
- 200+ AI specialists placed, so we know what good looks like
- UK-based, plain-English advice
- Independent: we recommend tools that fit you, not ones we resell
70%
Of businesses that adopt AI without a plan abandon their first project within a year
5–10 hrs
A week the average small team loses to admin that AI can now take on
1 in 3
“AI projects” that stall because nobody scoped the actual problem first
£0
Cost of your first conversation with us, and of the readiness assessment
We build with the platforms your business already trusts
The honest starting point
Most businesses do not have an AI problem. They have a “where do we even start” problem.
You have read the headlines. You have watched competitors mention AI in their marketing. Perhaps someone on the board has asked what your AI position is, and the honest answer was a pause.
The pressure is real, but it points in the wrong direction. The businesses that waste money on AI are the ones that start with the technology, buy a tool because it looked impressive in a demo, and then go looking for a problem it might solve. The tool goes unused. The budget is gone. The scepticism hardens.
The businesses that get value do the opposite. They start with a specific, expensive problem, the inbox nobody can keep up with, the report that takes two days to write, the quotes that go out late, and only then ask whether AI is the right fix. Sometimes it is. Sometimes a simpler change is. Good consultancy tells you which, before you spend anything.
That is the job we do.
Sound familiar?
You are probably here because one of these sounds familiar
The same tasks, done by hand, every single day
Your team re-types the same information between systems, answers the same questions by email, and copies data from one place to another. It is slow, morale-sapping, and it scales badly. Every new client makes it worse, not better.
A sense you are falling behind, with no plan to act on
You know AI matters. You do not know which parts apply to a business like yours, what is realistic on your budget, or who to trust when every vendor promises the world. So the decision keeps getting deferred.
A promising idea that died in the “how” stage
Maybe you have already tried. Someone trialled a tool, or built something with ChatGPT, and it worked in a demo but never made it into daily use, because nobody scoped it, integrated it, or set the rules for using it safely.
None of these are technology problems. They are clarity problems. That is what a consultant is actually for.
How the engagement works
What AI consultancy with HAeX actually involves
No jargon, no 90-slide strategy deck you will never open. Just a clear read on where AI fits your business, what to do first, and what it will cost, delivered as work you can act on.
AI opportunity audit
We look at how your business actually runs, the workflows, the tools, the bottlenecks, and map where AI would save the most time or money. You get a ranked list of opportunities, scored on value, effort and risk.
Tool and technology selection
The market is loud and most of it will not suit you. We recommend the specific tools that fit your systems, budget and team, and tell you honestly where you do not need to spend anything at all.
A costed, sequenced roadmap
A plain-English plan showing what to do first, next and later, with rough costs and expected returns. Built so your first project is a quick, low-risk win that earns confidence for the bigger ones.
Implementation oversight
Advice is easy to give and hard to act on. We can stay involved through delivery, whether your team builds it, a supplier does, or we do, so the plan becomes working software, not a document in a drawer.
Board and team briefings
Clear, hype-free sessions that bring decision-makers and staff to the same understanding, so AI stops being a source of anxiety and becomes something the whole business can get behind.
Governance from the start
Every recommendation considers data protection, staff usage rules and the rules you have to follow. It is far cheaper to build this in than to bolt it on later.
Our AI Business Consulting Solutions
AI Consultancy Services That Make AI Practical for Your Business
An engagement might be one of these, or a path through several. Each links to a fuller explanation.
- 01 · Plan
AI Strategy Consulting
The big-picture view
Where AI fits your goals over the next one to three years, turned into a costed, prioritised roadmap your leadership team can approve and act on.
- Prioritised opportunity map, scored on value and risk
- Costed, sequenced roadmap with build-versus-buy calls
- Board-ready summary in plain English
- 02 · Assess
AI Readiness Assessment
Free · ten minutes
A fast, structured score of how prepared your data, people and processes are, and the single highest-value, lowest-risk place for your business to begin.
- Instant readiness score across four areas
- Personalised starting point by email
- No sales call required
- 03 · Right-sized
AI Consulting for Small Businesses
No enterprise price tag
Practical advice for teams without a technical department or a five-figure budget, focused on one or two quick wins that give hours back each week.
- Starts with your biggest time-drain
- Tools that fit a small budget, jargon-free
- Set up properly, so it actually gets used
- 04 · Discover
Use case discovery, roadmapping & tool selection
Included within engagements
Before anything gets built, we surface the tasks where AI pays back fastest, sequence them into a plan, and match the right technology to your existing systems, with the reasoning always attached.
- Shortlist of opportunities you can actually decide on
- Dependencies and expected returns made clear
- Build-versus-buy guidance, never vendor-led
Not sure which of these you need first?
The free AI Readiness Assessment turns “where do we start” into a scored, prioritised answer.
The path
From “where do we start” to working AI, in one clear path
What to expect
What working with us looks like, week by week
Scoping call
You tell us the problem. We tell you honestly whether AI is the right answer, and roughly what it would take. No obligation, no sales script.
- Free · 30 mins
Opportunity audit
We look at how your business runs and map where AI saves the most. You get a ranked shortlist.
- Week 1
Roadmap & recommendations
A costed, sequenced plan and clear tool recommendations, presented in plain English to whoever needs to sign off.
- Week 2
Delivery
The first project begins, chosen to be a fast, low-risk win. We build it, guide your team, or oversee your supplier, whichever fits.
- From week 3
Govern, train, review
Usage policies, staff training and a simple way to measure whether it is working, so the value is real and it lasts.
- Ongoing
No hidden day rates
What AI consultancy costs
Most consultancies hide their prices. We would rather you knew roughly what to expect before you pick up the phone.
AI opportunity audit
- from £1,500
Full strategy and roadmap
- £3,000 – £8,000
Ongoing advisory or implementation
- scoped after the audit
First scoping call & readiness assessment
- free
Every engagement is fixed-price and agreed up front after a free scoping call. No open-ended day rates, no surprises.
Independent by design
Independent advice, across the tools that matter
We are not tied to any single vendor, so our recommendations are based on what suits you, not what earns us a commission. We work fluently across the major AI platforms and the tools businesses run day to day, from OpenAI, Anthropic and Google models to automation platforms like Make, n8n and Power Automate, and the systems you already use, such as your CRM, finance and support tools. If the right answer is a tool you already pay for, we will tell you.
Why HAeX
Advice from people who have actually built this, not just talked about it
HAeX started on the talent side of AI. We have placed more than 200 AI specialists into UK businesses, which means we have seen, up close, what separates AI projects that work from ones that quietly fail. It is almost never the model. It is the scoping, the fit to real workflows, and whether anyone thought about governance before go-live.
That background shapes how we advise. We know what good AI delivery looks like because we have staffed it. We know which problems are genuinely worth solving because we have watched businesses solve them, and watched others waste money avoiding the hard questions. And because we still run a recruitment practice, if what you actually need is a permanent hire rather than a project, we will say so, and we can help with that too.
Led by practitioners, not career slide-writers.
Governance built in to every recommendation from day one.
Independent tool recommendations, no reseller agenda.
Honest about when you do not need us.
Shaped around your sector
AI consultancy shaped around your industry
Every industry has its own bottlenecks, its own data and its own rules. Our consultancy adapts to yours.
- Healthcare
We help NHS and private providers cut the documentation burden and referral backlogs, with information governance and clinical safety built into the plan from day one.
- Financial services
Practical AI for firms that live inside FCA expectations, from client admin to reporting, scoped so compliance is designed in, not discovered later.
- Retail & e-commerce
Better decisions on stock, pricing and demand, plus automation for the customer questions that flood your inbox at peak.
- Manufacturing
From predictive maintenance to quality checks and back-office admin, we find the AI that pays back on the factory floor, not just in theory.
Do not see your sector? The approach is the same. Book a call and we will apply it to yours.
A quiet checklist
If three of these sound familiar, the timing is right
- Someone senior has asked about your “AI strategy” and the room went quiet
- You have looked at AI tools but cannot tell which would actually suit you
- Staff are already using free AI tools, and nobody is sure with what data
- Competitors have started mentioning AI and you are not sure whether to worry
- Your team spends hours on tasks that feel like they should be automatic by now
- A previous AI attempt fizzled out between the demo and daily use
- You are busier than ever, but the extra work is admin, not growth
Due diligence
Questions to ask any AI consultant, including us
The right-hand column is simply how we answer them, and why businesses end up choosing us.
| Ask them… | The common answer | The HAeX answer |
|---|---|---|
| Do you start with the technology or the problem? | “Here is our AI platform.” | With your problem. We only recommend AI where it genuinely beats a simpler fix. |
| Do you resell the tools you recommend? | Often yes, though they rarely say so. | No. Our advice is independent, so recommendations suit you, not our margins. |
| What does it cost? | “It depends, let’s talk.” | Published ranges, and a fixed price agreed before any work starts. |
| Who actually does the advising? | A salesperson, then a junior. | Practitioners who have delivered AI and placed the people who build it. |
| What about data protection and the rules? | “We can look at that later.” | Built into every recommendation from the first session, not bolted on. |
| What if we do not really need AI? | The conversation ends. | We will tell you plainly, and point you to the cheaper fix. |
Start without a meeting
Three free tools you can use before you ever speak to us
Useful on their own, and each one quietly answers a question you would otherwise pay a consultant to ask.
- Free Tool
AI Readiness Assessment
Twelve questions on your data, people and processes. Instant score and a personalised starting point by email.
- Free Tool
AI Opportunity Finder
Find practical AI opportunities across your business and discover where AI could make the biggest impact.
- Free Tool
AI Usage Policy Generator
Answer ten questions and download a starter AI policy for your team, the document that makes “are we allowed to?” answerable.
Related services
Where this fits in the lifecycle
Al Chatbots
Conversation without execution? A
knowledge-base chatbot may be the simpler,
cheaper fit.
Al Workflow Automation
Deterministic processes at scale – often the
right tool where agents are overkill.
Al Governance & Compliance
Risk assessment, policies and EU Al Act
alignment for autonomous systems.
Client words
What working with HAeX feels like
Questions, answered
Frequently asked questions
An AI consultant helps you find where AI will save your business time or money, chooses tools that fit how you work, and guides putting them in place safely. A good one starts with your problems, not the technology, and will tell you when AI is not the right answer. At HAeX that means an opportunity audit, a costed roadmap and, if you want it, help delivering the work.
It varies by scope. As a guide, a fixed-price AI opportunity audit starts from around £1,500, a full strategy and roadmap typically runs £3,000 to £8,000, and ongoing work is scoped individually. Your first scoping call and our readiness assessment are free, so you can gauge the value before committing.
Often, yes, but not always in the way the headlines suggest. For most small businesses the value is not a dramatic transformation, it is five to ten hours a week of admin quietly taken off your team's plate. The key is starting with one specific, costly task rather than "adopting AI" in the abstract. Our small business consultancy is built around exactly that.
Look for three things. First, do they start with your problem or their product. Second, are they independent, or do they resell the tools they recommend. Third, who actually does the work, a practitioner or a salesperson. It is also fair to ask about data protection and pricing up front, and to be wary of anyone who cannot give you a straight answer on cost.
Sometimes a project needs advice and delivery; sometimes it needs a permanent person on the team. Because HAeX also runs an AI recruitment practice, we can tell you honestly which one fits, and help with either. If a hire is the right call, we will point you there rather than sell you a project you do not need.
It is a structured way to measure how prepared your business is to use AI, across your data, your people and your processes, and to identify the highest-value, lowest-risk place to start. Ours takes about ten minutes, gives you an instant score, and emails a personalised starting point. It is free.
Because we deliberately choose a quick, low-risk win first, most clients see a working result within a few weeks of the roadmap, not months. Early wins are the point: they free up time immediately and build the confidence needed for bigger projects.
Start with a conversation, not a commitment
A free 30-minute call with someone who understands both the technology and the business case. Bring your most time-consuming problem. We will tell you whether AI can help, what it would take, and what it should cost. If it cannot, we will tell you that too.