Service
AI Automation Agency in the UK That Gives Your Team Its Hours Back
HAeX (Hire AI Experts) is an AI automation agency for UK businesses. We build automations that handle invoices, documents, enquiries and data entry, then check them with you before they go live. Most projects take 2 to 6 weeks. We scope the price on a call and put it in writing before we build anything.
- We write a UK GDPR and data flow note for every build.
- We use Make, n8n, Zapier, Power Automate, OpenAI and Claude, and pick what fits you.
- You see a written quote before any work starts.
Yes, if your team repeats the same digital task every week. That task can be copying data, chasing documents or answering the same enquiry.
Is AI automation right for a firm like mine?
We work with small, mid sized and enterprise teams in the UK. You speak directly with the right person, and that person need not be technical. You do not need a data team or a clean system. You need a task that follows a rule and happens often.
What does an AI automation agency in the UK actually do?
We find the work that follows a rule, build the automation, test it with your real data and hand it over with a plain guide. We also keep it running if you ask us to.
A good agency does less than you might think. It does not sell you a platform. It maps one process, builds one automation, proves it saves time, then moves to the next. That is how we work.
AI automation
Which tasks are worth automating first?
Start with tasks that are frequent, rule based and held back by copying data between systems. Those pay back fastest and carry the least risk.
Common starting points are:
Invoice and document automation: reading supplier invoices and posting them to Xero, QuickBooks or Sage
Business process automation: approvals, onboarding and handovers between teams
CRM and sales automation: instant replies to new leads and reminders when deals go quiet
AI workflow automation: linking the tools you already pay for
An AI Receptionist for calls you miss
What does a real week look like before and after?
Before, someone retypes the same data. After, a system does it and a person checks the exceptions. Here is a worked example with assumed figures. It is not a client result.
Say your team keys 40 supplier invoices a week and each takes 6 minutes. That is 4 hours a week, or about 17 hours a month. An automation reads each invoice, matches it to the purchase order and posts it to your accounts. A person reviews only the ones it flags.
We can work through this with your own details on a free call.
How does a project run, step by step?
It runs in four steps, each with a clear end point. You approve each one before we move on.
- 1
Discovery call (30 minutes)
You tell us your three most repeated tasks.
- 2
Audit and quote (about a week of our time)
We map the process, rank the automations by hours saved and send a written quote.
- 3
Build (2 to 6 weeks)
We build, test with your data and show you every run.
- 4
Run and improve
We hand over, and a care plan keeps it monitored and improved.
Which tools will you use?
We use the tool that fits your systems, not the one we prefer. That is usually Make, n8n, Zapier or Power Automate, with OpenAI or Claude where the task needs reading or writing.
If you already run Microsoft 365, a Power Automate consultant route may cost you less. If you want control of your data, n8n can run on your own server. For quick links between apps, see our Zapier and Make page. We tell you if a tool ever pays us a fee for recommending it.
The usual faults are a changed invoice layout, a missing field or a wrong match. Every automation has a sign off point where a person approves anything unusual.
What could go wrong, and who checks the work?
We add an error alert, so a failed run reaches you the same day. We also keep a log of every run. If an automation is not safe to run unattended, we say so and keep a person in the loop. For tasks that need judgement, see our AI agents page.
Is it safe under UK GDPR?
It can be, and we build it that way. Every project ships with a UK GDPR and data flow note, a DPIA where one is needed, and named human sign off points.
We tell you what data each tool sees, where it is processed and how long it is kept. That includes any AI provider we connect. Our AI governance and compliance service goes further if you need a policy or a full assessment. We are not a law firm, so we flag legal questions for your own adviser.
What does it cost and how long does it take?
The price depends on the work, so we scope it on the call and quote in writing before we build. Most builds take 2 to 6 weeks.
We start with an AI Automation Audit. It gives you a process map, the five best automations ranked by hours saved, and a written quote. You can then build with us or take the plan elsewhere. Our Staff Time and Cost Calculator helps you put a pound figure on the hours first.
It is not for firms that want a full system replacement, or tasks that depend on judgement every time. We will say so on the call.
Who is this not for, and what happens next?
If it fits, the next step is a free 30 minute call. You can also see how we help accountants, estate agents and property firms and construction and trades firms. If you are unsure where AI fits, our AI Consultancy service starts there.
Questions that come up
How much does AI automation cost in the UK?
It depends on the task, the tools and how many systems connect. We scope each project on a call and give a written quote before any work starts.
Can you automate with the tools we already use?
Yes, in most cases. We connect Xero, QuickBooks, Sage, HubSpot, Outlook, Teams and many others through Make, n8n, Zapier or Power Automate.
Will automation replace my staff?
That is not the aim. We automate tasks, not people, so your team spends its time on work that needs a person.
Do I need a technical person in my team?
No. We build it, test it and hand it over with a plain guide. You need someone who knows how the process works today.
What happens if an automation breaks?
An alert reaches you the same day and the run is logged. With a care plan we fix it. Without one, our guide shows what to check.
What is the difference between AI automation and RPA?
RPA copies clicks on a screen. AI automation can also read and write text. See our RPA consultant page for when RPA is the better fit.
What happens on the call
- 1
You tell us the three tasks that eat most of your week
- 2
We say which to automate first and which to leave alone
- 3
You leave with a short list of what to automate first and a rough idea of cost
Prefer to talk first? Ring 07435 708864.
What you now know
- Whether AI automation fits a firm like yours
- What an AI automation agency does
- Which tasks to automate first
- What a week looks like before and after
- How a project runs
- Which tools we use
- What can go wrong and who checks it
- How we handle UK GDPR
- What it costs and how long it takes
- Who it is not for, and your next step
Tell us what eats your week
The first call is free. Tell us your three most repeated tasks and we say which to automate first.