Service
Zapier Consultant and Make.com Experts for UK Firms
A Zapier consultant connects the apps you already use so data moves by itself. HAeX does the same on Make.com. We pick the tool that suits your task, add AI where it helps and hand over a plain guide. Price is scoped on a call.
- We choose between Zapier and Make with you.
- The accounts stay in your name.
- Every build has a UK GDPR and data flow note.
You do if you have the tools but no time to link them, or if your own zaps have grown messy. A consultant gets them working and keeps them tidy.
Do I need a Zapier consultant or a Make expert?
Typical signs are a spreadsheet kept by hand, a form that needs retyping and leads that wait a day for a reply. Each is a good first project.
What does a consultant actually do?
We plan the flow, build it, test it with real data and document it. We also add error alerts, so a failed run does not go unseen.
A good build is small, named clearly and easy for the next person to read. We avoid chains of fifty steps that nobody dares to touch.
Should I choose Zapier or Make?
Choose Zapier for simple links between popular apps. Choose Make for branching logic, data handling and lower cost at higher volume. We help you weigh it.
| Question | Zapier | Make |
|---|---|---|
| Quickest to start | Yes | Fast |
| Complex logic | Basic | Strong |
| Visual map of the flow | List view | Canvas |
| Pricing model | By task | By usage allowance |
If you want to host it yourself, see our n8n agency page. On Microsoft 365, look at Power Automate.
Here is a worked example with assumed figures. It is not a client result.
What does a worked example look like?
Say a web form brings in 20 leads a week. Someone copies each into the CRM and posts a note in Slack, at 5 minutes each. That is 100 minutes, or about 1 hour 40 minutes a week. An automation adds the record, assigns an owner and posts the note. Nobody retypes anything. See CRM and sales automation for the wider picture.
We can work through this with your own details on a free call.
Who owns the accounts and the automations?
You do. We create the Zapier or Make account in your name, or work inside the one you have. When we finish, nothing is locked to us.
We document every automation: what starts it, what it does and who to call.
How does a project run, step by step?
It runs in four steps.
- 1
Discovery call (30 minutes)
You list the apps and the task.
- 2
Audit and quote
We check the tools you hold and quote in writing.
- 3
Build (2 to 6 weeks)
We build, test with real data and show you each run.
- 4
Run and improve
We hand over a guide. A care plan is optional.
What are the limits of these tools?
Both tools run on usage allowances, so a busy flow can use up a plan. Both also depend on the apps they connect.
We estimate the monthly use before you commit, so there is no surprise. If a flow gets too heavy or too costly, we move it to a self hosted tool.
Where a screen has no connection, see our RPA consultant page.
An app can change a field, a login can expire or a plan can run out. All three stop a flow.
What could go wrong?
We add alerts and check the first weeks with you. For judgement calls, we keep a person in the loop. Where rules are not enough, an AI workflow with a human check may help.
Is it safe under UK GDPR?
It can be. Every build has a UK GDPR and data flow note, and a DPIA where needed. We list each app that sees personal data.
Both Zapier and Make run on cloud servers. We check which region your account uses and record it in your data note. For policy work, see AI governance and compliance.
What does it cost, and what is the next step?
Price depends on the number of automations and how many apps they touch. We scope it on a free call and quote in writing.
You will also pay for your own Zapier or Make plan, which we help you size. This page sits under AI Automation.
Questions that come up
What is a Make.com consultant?
A person who designs and builds Make scenarios, tests them and keeps them running. We do the same on Zapier.
Is Make cheaper than Zapier?
It can be at higher volume, but it depends on your flows. We estimate both before you choose.
Can Zapier or Make use AI?
Yes. They connect to OpenAI and Claude. A person approves anything sent outside your firm.
Can you fix automations we already built?
Yes. We review them, repair faults and document what each does.
What if we outgrow these tools?
We can move the work to n8n or a custom build. You keep your records.
Do you work with small teams?
Yes. Many projects are for firms of 5 to 20 people.
What happens on the call
- 1
You tell us the apps and the task
- 2
We say which tool fits and what to build first
- 3
You leave with a short list of what to automate first and a rough idea of cost
Prefer to talk first? Ring 07435 708864.
What you now know
- Whether you need a consultant
- What a consultant does
- How to choose between Zapier and Make
- What a week looks like with and without it
- Who owns the accounts
- How a project runs
- What the limits are
- What can go wrong
- How we handle UK GDPR
- What it costs and your next step
Talk through Zapier or Make
The first call is free. We tell you which tool fits and who would own the accounts.