HAeX - Professional AI Workflow Automation Agency
AI Workflow Automation Services That Connect To Your Tools and Automate Work
AI workflow automation connects the different tools your business uses so that information and tasks move between them automatically, without anyone copying and pasting. When something happens in one system, the right follow-on steps happen in the others. HAeX builds AI workflow automation for UK teams across HR, sales, finance and IT, so the handoffs between your tools stop relying on someone remembering to do them.
- Your tools, connected, no rip-and-replace
- Fewer manual handoffs, fewer dropped balls
- Built for the way your team actually works
The between-tools problem
The gaps between your tools are where work goes to die
Most teams do not have a tool problem. They have a between-tools problem. The CRM does not talk to the finance system, so someone re-keys the numbers. The form on the website does not talk to anything, so someone copies each submission by hand. A new hire is added in one place but has to be set up manually in five others.
Every one of those gaps is a manual handoff, and every manual handoff is slow, forgettable and error-prone. The information exists; it just will not move on its own. So people become the glue between systems, spending their day shuttling data from one screen to another.
Workflow automation is the glue instead. It connects your tools so that when something happens in one, the right things happen in the others, automatically. Your people stop being the integration layer.
By team
Workflow automation across your teams
HR workflow automation
Bringing someone into a business touches a surprising number of systems: payroll, IT accounts, access, document signing, the welcome sequence. HR workflow automation connects these so that adding a new hire in one place triggers the right set-up everywhere else, and the same in reverse when someone leaves. The paperwork and admin around your people happen consistently, without HR chasing every step by hand.
Sales workflow automation
When a lead comes in, several things should happen: it should land in your CRM, be assigned to the right person, trigger a prompt follow-up, and update as the deal moves. Sales workflow automation makes those handoffs automatic, so nothing sits uncontacted and no one is re-typing enquiry details into the CRM. Your salespeople get clean, up-to-date information and more time to actually sell.
Finance workflow automation
Finance is full of steps that pass between systems: an approved order becomes an invoice, a payment updates the books, an expense needs signing off and recording. Finance workflow automation connects these so information flows from one system to the next without manual re-entry, reducing both the admin and the mistakes that come with copying figures by hand.
IT workflow automation
A lot of IT time goes on routine, repeatable requests: setting up accounts, granting access, handling standard tickets, keeping records in step. IT workflow automation handles the routine and repeatable parts automatically and routes the rest to the right person, so your IT effort goes on the work that genuinely needs it rather than the same set-up tasks over and over.
Working with documents specifically, contracts, forms, approvals? That has its own page.
Built on your stack
Built on the tools you already run
We connect your existing systems using automation platforms like Make, n8n, Zapier or Power Automate, and add AI where a step needs genuine understanding rather than a fixed rule. Nothing gets replaced; the tools you rely on simply start working together. Where an off-the-shelf connection does not exist, we build a custom one.
No hidden day rates
What workflow automation costs
Connecting a single workflow between a couple of tools is often a modest fixed-price project. A broader set of connected workflows across a team is scoped after we understand how your tools are used.
A single connected workflow (a couple of tools)
- from £1,500
A broader set of connected workflows
- scoped as a project
First scoping call
- free
Why HAeX
We connect what you have, not what we sell
There is no platform we are paid to push, so the connections we build are the ones that suit your set-up. And because we start small and prove each workflow before expanding, you see the benefit of one connected process before committing to more.
Related
Related services
- AI Automation
The full service this sits within.
- Business Process Automation
Automating a whole process end to end.
- Document Workflow Automation
Document-heavy workflows specifically.
- AI Marketing Automation
Marketing handoffs and follow-up.
Client words
What working with HAeX feels like
Honestly answered
Frequently asked questions
AI workflow automation connects the tools a business uses so that tasks and information move between them automatically, with AI handling any steps that need understanding rather than a fixed rule. When something happens in one system, the right follow-on steps happen in the others, without anyone copying data across by hand.
Workflow automation is mainly about connecting tools so information flows between them. Business process automation is about running a complete process from start to finish. They overlap and are often used together: the workflow moves the information, the process automation runs the end-to-end sequence. A scoping call will clarify which your situation needs.
Any team that spends time moving information between systems. In practice HR, sales, finance and IT see the quickest wins, because each has clear, repeatable handoffs between tools, adding a hire, passing a lead, recording a payment, setting up access, that are easy to automate and costly to keep doing by hand.
No. Workflow automation connects the tools you already use rather than replacing them. If a ready-made connection between two of your tools does not exist, we build a custom one.
Stop being the glue between your systems
Book a free 30-minute call. Tell us where your team spends time copying information between tools. We will show you how those handoffs could happen automatically.